F2f Working groups descriptions

WORKGROUP NOTES— updates about the working groups, who and what they are, what they need, their goals + timelines
… … … … … … … .
Taken during Face 2 Face Gathering, December 5-7, 2008

THEME & STORY

FOLX
Riyanna:
Seneca:
Mel
Captain
Ross

WHAT:
*Facilitating the co-creation of the Theme and Story
*Holding that piece throughout the week at camp, especially during rituals. This group
mutates / merges into the ritual facilitation workgroup at camp, along with others (see the
Facilitation Selection Workgroup proposal in the F2F notes).

WHEN:
*Visioning for theme and story — done at the F2F
*Propose theme and story to the org cell — by the 1st full moon in January
*Planning and creating / manifesting material or physical ways in which the story / theme
will be visually represented at camp — delegated to other folx?
*Coordination with the rest of the Ritual Facilitation Workgroup — Starts by Summer
Solstic

FACILITATOR/ TEACHER SELECTION

WHO
Jude:
Riyanna:
Jason:
Laura Maples (mentor)

WHAT
Select & Invite Path Proposals
"Specific Facilitators
Liason to Facilitation Team
- ensures that team meets

WHEN
By Yule?
- date interacts with Theme/Story Selection
Call for proposals by Imbolc
Choose paths/teams by Summer Equinox

SITE SELECTION
WHO
Barbara, Joel…

WHAT
Identifying Priorities (fall)
Scouting Sites (fall)
Choosing site…proposal to Organizing Cell (November)
Getting Permit if necessary (Nov – April)

COMMUNITY CULTURE
WHO
Rebecca:
Rain:
Seneca:
WHAT
Well Cell & Safety
Developing Conflict "Resolution" Protocal (such as restorative justice) & accountability
- How does someone enter our community and how is someone asked to leave, how does
someone re-enter (what steps lead to re-engagement with community?)
Physical space/center to go to for safety issues, emotional tending
Youth Space & Sex
Archive – community memory and culture
Wards (like encampments) security/safety
- (CR10 conference has great model; BBP; Shanti ??)
Setting container prior to campers coming
Social permaculture assessment/process; living systems, conversations & spell,
template building

COMMUNICATIONS
WHO
Glimmer:
Amara:
Gabriel

WHAT
Harvest info from workgroups
Update to WC Website = date, rough location, description of theme/story
Create website/paper packet of info of what we are (growing)
Update FAWC website and redisign it? – contact info
Crate a contact (email) freeactivist@ gmail.com (done)
Create a camp image for outreach and fundraising
Create outreach letters
1. date/location "camp's on!"
2. theme & culture
3. teachers paths & culture
(create all of the above when theme and story and paths are determined)
Send out info like camp needs, donations,
Camp culture communications (in letters and website)
Create questions about what is FAWC/what is our culture
Work, registration, welcoming
We send out communications to lists

WHEN
As info comes:
- late fall: date, food, locations, basic info
- winter: these & story
- late winter: facilitators
- spring/summer: paths, more info

NEEDS
Input and clarity as ongoing process about our culture
Accessible info from WG's to create outreach
A webwitch! (to redesign, update, etc.)
A phone number & contact person
How much & to whom do we wish to outreach?
How do we do it?
How far out?

COORDINATION
WHO
Jude Elf:
Jason:
Amara:
Brush

WHAT
Ensure workgroups are working and & accomplishing tasks
Pay attention to timeline
Ensure org. cell meetings are happening & agendas are generated
Address conflict/vibes in organizing cell

FINANCE / FUNDRAISING
WHO
Calliope
Cameron
Brush
More??

WHAT
Budgeting, accounting, coordinating money before, at after
Linking with Umbrella c3
Asking for money from participants and supporters
(supporting everyone in being a fundraiser)
Supporting grantwriting
Doing/Coordination Fundraising Activities (Sales, etc.)

WHEN
Seed Money, Fundraising sorting – Fall
Ask registrants for for early money
Have $1000 – Two weeks prior to camp
$2000 – days before
Budget finalized by 2 months before
Report by November?

LOGISTICS
WHO
JP Heartsong:
Ross:
Pavani:
Calliope

WHAT
{permaculture path?} (These words are written in a way that encompasses all the below)
Food – Donations, Solicit Donations, Transport, communication of needs
Seeds – agreement re: food costs, meals 12/14
Fire?
Hygiene
Transport – Food, Water, Stuff & Shuttling
Water – Drinking (procure equiptment, transport, set-up, maintain, tear down, spring
scout, will it work?)
Wellness/Safety/ Security
Medical – 1st Aide, Healng, Teaching?
Tools
(Question written at bottom of page: How do you plan to contribute? And have
suggestions on application, discuss with communication wg)

REGISTRATION & WELCOMING
WHO
Brenna
Aidell
Glimmer:
WHAT
Registration packets available - by march?
Answer Questions
Link people into workgroups (esp. logistics, ritual, etc?)
"Approve" registrations based on statement of intent
Getting Info/offering ideas re: needs and offerings
Strong Boundaries re: arriving/agreements
Buddies for newbies
Intros to magic, rituals, process, etc.
NEEDS
More organizing energy!!!

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